Hello everyone ,
I hope the new year is picking up for you. A good friend of mine sent me these job openings and I figured someone out there may be in dire need for a job. Well the requirements are below . I wish you all the best and feel free to share with a friend.
Stay blessed .
JOB OPENING 1.
Client Brief for Receptionist in an Environmental Services Company
We are looking for a competent Receptionist to provide Clerical & Administrative duties for the company.
Job Purpose: To provide high level clerical and reception duties and tasks. This involves providing clerical support, receiving clients and visitors, proper booking and scheduling of group meetings, receiving and dispatching packages and correspondence, coordination of vehicles and delivery logistics, proper coordination of facilities maintenance, oversight of security concerning business open and close, and providing other administrative functions as required by the role.
You will work on a wide variety of tasks concerning executive, clerical and communication, and report to the Human Resources Director/Manager. Regular working hours will be from 8:00 am – 5:30 pm. You will work in a strict corporate environment that requires self discipline and punctuality.
Key Performance Indicators:
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, has an open and easy demeanor, and a welcoming and professional attitude at all times. Is a team player that treats all clients and colleagues with dignity and respect
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates confidence and gives respect to others at all times
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans, is very organized and practical.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to help when required outside of usual / assigned tasks.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Other Roles and Responsibilities
– Maintain confidential filing system and high administrative functions including record keeping, logs, note taking, receiving and sending correspondence, internal communication distribution (i.e. memos, letters etc) maintaining the appointments diary for managers/executives.
– Excellent Customer Service and telephone skills, Greeting visitors and determining access to appropriate parties. Answering and directing calls to appropriate executives and parties, taking messages.
– Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
– Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
– Prepare reports, collect and analyze information
– Develop and utilize historical information; provide retrieval of information.
– Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
– Ensure operation of office equipment, order maintenance when necessary, maintain stock / inventory of office stationary etc. Troubleshoot malfunction of office equipment.
– Prepare executive responses to routine memos, letters, or correspondence.
– Provide clerical and general office support to other offices (i.e photocopying & collation of documents). Delegate tasks and responsibilities to other staff members or facilities staff when appropriate.
– Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
– Interact with customers when appropriate and solve problems. Document complaints and develop an appropriate course of action. Report problems to managers.
– Petty Cash collection and handling
Qualifications
– Degree in Administrative Mgt, Social Services, Customer Services or related field
– 1 Year Minimum Office, Administrative or Receptionist experience
– Problem solving, multitasking, prioritization, decision making, and personal responsibility abilities is a must
– Working Knowledge of computer software applications. i.e. MS Office Suite, Database entry or other programs (Word, Excel, Outlook/Webmail, Lotus Notes etc) is a must
– Proficiency & Confidence in Spoken and Written English is a must
Preferred Qualifications
– Previous Strong Administrative and Receptionist Experience in Medium Sized (30+) company is preferred
– Tech/Computer and Internet Savvy is preferred
– Salary: 80 – 100 k
Application Deadline: 12 PM January 10th 2017 (Interviews will hold as early as 9th January)
Please Send All CV’s & Cover Letters to altonpeak@gmail.com.
Please Note:
– Alton Peak Ltd is the recruitment & short listing firm only, NOT the hiring company.
– Only apply for NEW positions. If you have applied for an identical position previously, please do not do so again. Be rest assured your CV has been saved in the hiring pool.
– Consider application unsuccessful if there is no response from the above email by 16th January 2017
Good Luck.
JOB OPENING 2.
Client Brief for Administrative Executive Assistant in an Environmental Services Company
We are looking for a competent Administrative Executive Assistant to provide personalized and administrative support to the CEO
Job Purpose: To provide top level administrative and personal executive support to the CEO. This involves providing clerical support, receiving clients and visitors, arranging travel and correspondence, attending and scheduling meetings, and providing other administrative functions as required by the role.
You will work on a one-to-one basis on a variety of tasks concerning executive, working life and communication, and report to the Chairman. Please note that this role warrants the availability to work outside regular working hours (7:30 am – 9:30 pm), and long hours about 50% of the time. It also warrants travel within Nigeria up to 50% of the time. It is a fast paced environment that may need work action of at most 12 hours in advance. Work during weekend and/or public holidays is also a possibility.
Key Performance Indicators:
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Other Roles and Responsibilities
– Manage and maintain executive daily schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
– Answering and directing calls to appropriate executives and parties, taking messages.
– Greeting visitors and determining access to appropriate parties.
– Overseeing administrative policies within an organization and within the office; recommending changes as appropriate
– Make travel arrangements
– Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
– Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
– Prepare reports, collect and analyze information; prepare presentations.
– Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
– Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
– Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
– Meet with special interest groups or individuals on behalf of executives.
– Prepare executive responses to routine memos, letters, or correspondence.
– Prepare checks for signature and review.
– Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
– Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
– Interact with customers when appropriate and solve problems. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
Qualifications
– Degree in Administrative Management, Social Services or related field
– Minimum 3+ years administrative support or executive assistance
– Problem solving, multitasking, prioritization, decision making, and personal responsibility abilities is a must
– Advanced MS Office & Presentation Skills is a must
– Proficiency & Confidence in Public Spoken and Written English is a must
Preferred Qualifications
– Experience in Environmental/Facilities Services, Supervisory and Strong Administrative Experience is preferred
– 2 Years Minimum in Administrative Management
– Salary: 110 – 150 k
Application Deadline: 12 PM January 11th 2017 (Interviews will hold as early as 9th January)
Please Send All CV’s & Cover Letters to altonpeak@gmail.com.
Please Note:
– Alton Peak Ltd is the recruitment & short listing firm only, NOT the hiring company.
– Only apply for NEW positions. If you have applied for an identical position previously, please do not do so again. Be rest assured your CV has been saved in the hiring pool.
– Consider application unsuccessful if there is no response from the above email by 16th January 2017
Good Luck.
We are an equal opportunity recruitment service and do not discriminate based on age, gender, religion, background or state of origin.
Good luck guys!
PS: Read the brief clearly before applying. Don’t just apply because you need a job . Have a lovely day.
Best Regards.
Kaylah